Each approved vendor receives a 6' table and two chairs. Vendors are responsible for bringing their own table coverings, signage, and display materials.

All signage must be freestanding—nothing may be attached to walls or venue structures.

Vendor levels are based on the amount of space you’d like for your setup and how you plan to engage with attendees.

• Essential (6 ft) is perfect for a simple, streamlined setup or service-based businesses.

• Growth (8 ft) allows for a more expanded display, product showcasing, or interactive elements.

• Premium (10 ft) is ideal for brands that want to create a larger presence, incorporate experiences, accommodate higher traffic, or have more than two team members representing their business.

If you’re unsure, we recommend choosing the space that best supports how you want attendees to experience your brand.

Yes—samples, demonstrations, and light-touch mini services are encouraged as a way to engage attendees and showcase your offerings.

For vendors offering more immersive or service-based experiences (such as facials, massage, or hands-on wellness treatments), we offer a dedicated Wellness Sanctuary space designed specifically for these types of activations.

If your primary offering falls into this category, we recommend noting this in your application so we can explore placement within the Wellness Sanctuary.

Yes—vendors are welcome to sell products and services during the event.

Electricity is available in select areas. Locations with access are indicated on the event floor plan.

No—this is a curated event.

All vendor applications are thoughtfully reviewed by the Hot Flash Heroes to ensure alignment with our mission and the needs of our attendees.

You can expect to hear back within 3–5 business days regarding the status of your application.

Yes—current vendor incentives include:

• Early Bird Discount: $250 off (through June 7)

• New Business Discount: $250 off for businesses less than 2 years old

Discounts apply to approved vendors.

Because this is a curated experience, not all applicants will be selected.

If your application is not approved, it does not reflect the quality of your business. It simply means your offering may not be the best fit for this specific event or audience at this time.

We truly appreciate your interest and encourage you to stay connected for future opportunities.

We’re happy to help—reach out to our team at info@menopauselv.com